AI Trial Budget Calculator

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Sponsor / Total Trial Estimation

Estimates total study cost across all sites and stakeholders. Aligned with industry budget structures.

Trial design

Trial phase

Therapeutic area

Patients enrolled

Number of sites

Duration (months)

Geography

Countries / regions — Ctrl/Cmd+click to select multiple

Decentralized / hybrid?

Visit & procedure profile

Visits per patient

Total scheduled visits

Blood draws per patient

Total across all visits

Vials per patient

Total samples banked

Imaging studies/patient

CT, MRI, PET

SDV intensity

Protocol complexity

Functional team (FTEs across study)

CRA FTEs

CTM / PM FTEs

Medical Writer FTEs

Data Mgr FTEs

Biostat FTEs

SOPs to author

Site-level Estimation

Estimates per-site cost based on the SC-code structure (Site Costs + Procedures + Visits) — aligned with how sponsors and CROs budget at the site level. Use the start/target/max range for negotiations.

Site profile

Country / region(s) — Ctrl/Cmd+click to select multiple

Phase

Selecting country + phase auto-fills the cost fields below — edit any field if you know specifics.

Patients at site

Duration (months)

Visits per patient

Site costs (one-time per study)

Start-up fee

$ — Med BM ~$6.5–11.5k

Local IRB fee

$ — pass-through

Pharmacy set-up

$

Storage fee/year

Close-out fee

Advertising (max)

Per-patient procedures (count across study)

Blood draws

~$60/draw US

Vials banked

Routine labs

~$100/panel

Imaging (MRI/CT)

~$1.8k each

ECG

~$75 each

Special procedures

~$350 each

Personnel time (hours per patient across study)

PI hours

~$300/hr US

Sub-investigator hours

~$250/hr

Study Coordinator hours

~$70/hr

Nurse hours

~$60/hr

Pharmacist hours

~$120/hr

Site overhead %

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Trial Budget Calculator